Southwest Soccer Club

SWSC BY-LAWS
(August 2002)

Article 1-Name

The name of the organization shall be known as the Southwest Soccer Club (SWSC).

Article 2-Purpose

The purpose shall be to:
  1. Foster the physical, mental and emotional growth and development of youth soccer in Onslow County through the SWSC.
  2. Provide opportunities for soccer teams from SWSC to compete against teams from other areas of the county and state.
  3. Develop, promote, teach and administer the game of soccer among amateur youth.

Article 3-Membership

  • A member is any adult or legal guardian that has a youth player registered in the SWSC, or is registered as a coach or assistant coach.
  • SWSC shall be open to all youth whose interest and support will be beneficial to the growth ad development of soccer in Onslow County.
  • All member players shall be member of North Carolina Youth Soccer Association.
  • To apply for membership, an adult shall fill out the player registration form for their child.
  • Membership fees will be determined by the SWSC, but shall be kept as low as possible to enable as many youth as possible to play soccer.

Article 4-Meetings

  • All Executive Board and Board of Directors meetings shall have a quorum of a simple majority of the officers present to conduct SWSC business.
  • There shall be an Annual General Meeting between August 1 and August 31 of each calendar year.
  • Thirty or more members can call a special meeting for the benefit of the membership but cannot conduct any business without the Board of Directors being present.
  • Executive Board and Board of Directors meetings shall be held, as needed at the direction of the President. The Secretary is responsible for notifying the officers about the date, time and place of the meeting.
  • There shall be notice at the SWSC fields message center and posted on the website noting the date, time, and place of the Annual General Meeting not less than seven (7) days before the meeting.
  • All meetings shall be open to all the members.
  • In the event of a tie vote, the President shall be allowed to cast the tie-breaking vote.
  • The secretary shall record minutes of all meetings.
  • The order of business at the Annual General Meeting, Executive Board Meetings and Board of Directors Meetings shall be as follows:

    (Approval of previous meeting minutes, announcements, report of the Officers, special reports, old business, new business, adjournment.)

Article 5-Executive Board and Directors

  • The Executive Board (Officers) shall be elected by the members of the SWSC.
  • The Executive Board shall include President, Vice-President, Secretary, Treasurer, and Commissioner.
  • The Board of Directors shall be appointed by the elected Executive Board
  • The Board of Directors shall include Assistant Commissioner, Concession Stand Coordinator, Risk Management Coordinator, Challenge Coordinator, and Micro Coordinator.

Article 6-Nomination of Officers

  • The President shall appoint a nomination committee of three (3) members to seek out qualified candidates for the positions.
  • The Nominating Committee shall have to ascertain for each nominee that if elected they shall be willing to serve.
  • The Nominating Committee shall be responsible for conducting the election of officers.
  • The SWSC secretary or nominating committee shall report (give a list) on all nominations to the President five (5) days before the election date.
  • Qualified candidates shall be able to seek election as a write-in candidate on the day of elections, with the provision that the person shall be present and affirm to the committee their willingness to serve if elected.

Article 7-Officers of the SWSC

  • Officers shall be elected by the SWSC members on a Saturday between April 1 and May 1 every year.
  • The Nominating Committee shall set the date of elections with the approval of the President.
  • The Nominating Committee shall post a notice at the SWSC fields message center noting the date, time, and place of the elections not less than ten (10) days before the elections are to take place.
  • Members may submit their names or may be submitted by another member to the SWSC Nominating Committee for a position on the Executive Board. These nominations must be submitted to the President by the Nominating Committee five (5) days prior to the date of the election in order for the candidate to be on the ballot.
  • The Officers will take office on June 1st of each year.
  • No officer may hold more than one office on the Executive Board but can on the Board of Directors with a simple majority vote approval of the Board.
  • If any Executive Board office, with the exception of the President, shall become vacant in mid-term, the Board of Directors shall appoint a successor to fulfill that term. If the Office of President becomes vacant the Vice-President will assume that position until the next Annual General Meeting.

    The President, Secretary, shall be elected on odd years and the Vice-President, Treasure, commissioner, shall be elected on even years.

    President, whose duties shall be to:

    1. Preside at all Board Meetings and Annual General Meetings
    2. Serve as Official spokesperson for the Club
    3. Lead the Officers in the development and execution of SWSC activities
    4. Decide on eligibility of any coach, player or team, or may defer the decision to the Board of Directors.
    5. Serve as representative of SWSC at any function, unless the Board appoints another.
    6. Review any correspondence with other area clubs.
    7. Oversee the operation and make sure that all Board Members are doing their jobs.
    8. Collect all suggestions and complaints; present them to the Board of Directors for review and action.
    9. Transfer all records of office to their successor.
    10. Perform other duties as needed.

    Vice-President, whose duties shall be to:

    1. Serve as the chairperson when the President is absent.
    2. Serve as Assistant to the President.
    3. Transfer all records of office to a successor.
    4. Perform other duties as requested by the President.
    5. Assume the office of President if that office becomes vacant for whatever reason until his or her replacement is elected at the next Annual General Meeting.

    Secretary, whose duties shall be to:

    1. Keep accurate minutes of all Executive Board Meetings, Board of Directors Meetings, and Annual General Meetings.
    2. Maintain an accurate roster of Board Members, coaches and teams.
    3. Conduct necessary correspondence with coaches and team managers.
    4. Coordinate team pictures and fundraisers for the SWSC.
    5. Transfer all records of office to a successor.
    6. Keep a master copy of SWSC Bylaws and update as required.
    7. Perform other duties as requested by the President.
    8. Inform all members of meetings
    9. Secure meeting rooms for the following:
      • Coaches meetings
      • Board of Director Meetings
      • Annual General Meetings

    Treasurer, whose duties shall be to:

    1. Maintain accurate records of all income and disbursements.
    2. Prepare and present a Treasure's Report at the Annual General Meeting and any other meetings at the request of the Board of Directors.
    3. Submit a budget to the SWSC at the Annual General Meeting every year.
    4. Transfer at records of office and funds to successors.
    5. Assist with coordination of collecting all player fees and collect each week all concession funds.
    6. Perform other duties as requested by the President.

    Commissioner, whose duties shall be to:

    1. Shall be the SWSC representative at ECSA Meetings.
    2. Help secure recreation, challenge coaches and hold coaches meetings.
    3. Transfer all records of office to a successor.
    4. Alignment of recreational and challenge teams.
    5. Perform other duties as requested by the President.

Article 8-Discipline/Appeals

The Board of Directors shall have the power and authority to discipline and/or expel its members (i.e., teams, coaches and assistant coaches, players and parents or guardians). Any appeal from decisions of the Board of Directors shall be to the Protest and Appeals Committee of the North Carolina Youth Soccer Association.

Article 9-Committees

The SWSC may establish any committees the Board deems necessary. They shall function as follows:
  • All committees shall report to the Board of Directors. The committees chairperson shall present reports at any meeting at the request of the Board.
  • Committees shall serve from June 1st to May 31st.
  • Recommendations made by the committee shall be submitted to the BOD for consideration. Any recommendations that require action before the next regular scheduled Board Meeting shall be submitted to the President, who will contact the Board Members by phone for a consensus or call a special Board Meeting if necessary.

Article 10-Amendments

These Bylaws may be altered, amended, or repealed and now Bylaws may be adopted by the following procedure:
  • The proposed amendment shall be in writing and presented to the Board of Directors one month before the Annual General Meeting.
  • The Board of Directors shall approve a change to the Bylaws by an affirmative vote of 2/3 of the entire Board of Directors.

    Ratifying of an Amendment

  • The ratification of a proposed amendment shall be New Business at the Annual General Meeting.
  • If any amendment is defeated, it cannot be reintroduced for a one (1) year period measured from the date of its defeat.

Article 11-Procedures

  • All meetings shall be conducted according to Robert's Rules of order, current edition.

These Bylaws have been adopted this the twentieth day of August, 2002 at the Annual General Meeting of the Southwest Soccer Club, with notice duly given.

 

Signed: ________________________________ President

    ________________________________ Vice President